Privacy

SAS Coda (“we”, “us”, “our”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website codaevents.com or contact us.

We comply with the EU General Data Protection Regulation (GDPR) and French data protection law, and with the UK GDPR where it applies to clients in the United Kingdom.

The Event Company: SAS Coda, 38 bis Boulevard Victor Hugo, 06000 Nice, France.

Email: info@codaevents.com

We may collect and process the following data:

a) Information You Provide. When you contact us via forms or email, we may collect:

• –Name
• –Email address
• –Telephone number
• –Event details
• –Any other information you choose to provide

b) Technical Data. When you visit our website, our hosting provider may automatically record standard technical information in server logs, such as your IP address, browser type, device information and the pages requested. This is used to keep the website secure and working, and is not used to identify you.

We use your data to:

• –Respond to enquiries
• –Provide quotes and services
• –Manage bookings and contracts
• –Communicate with clients
• –Improve our website and services
• –Meet legal and regulatory obligations

We do not sell or rent your personal data.

We process personal data under the following legal bases:

• –Performance of a contract
• –Legitimate business interests
• –Legal obligations
• –Your consent (where required)

With your consent, we use Google Analytics (Google Ireland Limited) to understand how our website is used: which pages are visited, how visitors arrive and whether an enquiry was sent. It sets cookies (_ga and _ga_*) that last up to 13 months. IP addresses are anonymised, advertising features are switched off and we never send Google what you write in the enquiry form. Google may process this data outside the European Union under the safeguards described in its own policies.

Google Analytics loads only if you choose Accept in the cookie banner. If you decline, nothing is measured. Your choice is remembered for six months, and you can change it at any time with “Cookie settings” at the bottom of every page; declining removes the analytics cookies.

We do not use advertising cookies and do not track you across other websites.

Some of our films are hosted by Vimeo, with Vimeo’s tracking disabled. The short background film on our homepage plays automatically (unless your device is set to reduce motion or save data); all other films load only when you choose to play them. When a Vimeo film loads, Vimeo’s network provider may set a strictly necessary security cookie (__cf_bm), which distinguishes people from automated traffic, lasts about 30 minutes and is not used for analytics or advertising.

Mixes on some artist pages are hosted by SoundCloud or Mixcloud. Their players load only when you choose to play a mix; once loaded, SoundCloud or Mixcloud may set their own cookies, under their own privacy policies.

The website also stores two small notes in your browser that contain no personal data: your cookie choice (kept for six months) and, for the current visit only, a note that the introductory animation has been seen.

We may share your data only when necessary with:

• –Professional advisers (accountants, legal advisers)
• –Technical service providers
• –Payment processors (where applicable)
• –Subcontractors involved in your event (only where relevant)

All third parties are required to respect data protection laws.

As we work with international clients and partners, your data may be transferred outside the European Union.

Where this occurs, we ensure appropriate safeguards are in place.

We retain personal data only for as long as necessary:

• –Enquiry data: up to 24 months
• –Contract and booking data: as required by law
• –Financial records: according to French regulations

After this period, data is securely deleted.

We use appropriate technical and organisational measures to protect your data against:

• –Unauthorised access
• –Loss
• –Misuse
• –Alteration

However, no online system is completely secure.

Under GDPR, you have the right to:

• –Access your data
• –Correct inaccurate data
• –Request deletion
• –Restrict processing
• –Object to processing
• –Data portability
• –Withdraw consent

To exercise your rights, contact: info@codaevents.com

If you are unhappy with how we handle your data, you may contact your local data protection authority.

In France: CNIL (Commission Nationale de l’Informatique et des Libertés).

We may update this Privacy Policy from time to time. Any changes will be published on this page.